Food Services / Enterprise Operations

Restofe – Procurement Management System

Restofe is an enterprise-grade procurement platform that streamlines operations across multi-national restaurant chains with intelligent vendor management, automated approval workflows, and real-time inventory synchronization.

Client: Gourmet Gulf LLC

Project Duration

3 Months

Team Size

7 Engineers

Impact

$1.7M Savings

Platform

Enterprise Web

The Challenge

Gourmet Gulf was losing $2.3M annually due to procurement inefficiencies across 16 restaurants in three countries. Their fragmented systems led to duplicate orders, missed delivery deadlines, and compliance issues with regional regulations. Manual processes were causing 7-day delays in critical approvals.

Our Approach

Cross-Border Process Mapping

We documented regional variations in procurement regulations and workflows across multiple countries.

Intelligent Workflow Automation

We engineered dynamic approval paths that adapt to order value, supplier history, and compliance requirements.

Legacy System Integration

We developed custom connectors for seamless integration with existing ERP and inventory systems.

Our Solution

We developed a comprehensive procurement ecosystem using the MERN stack with Redis BullMQ for asynchronous job processing and AWS for global deployment. The platform features a centralized supplier management system with performance metrics, intelligent multi-level approval workflows with delegation capabilities, automated invoice reconciliation with variance flagging, and real-time ERP integration triggering inventory adjustments.

The Results

Reduced procurement cycle time from 12 days to 3 days

Saved $1.7M annually through improved vendor negotiations and reduced waste

Eliminated 95% of order errors through validation automation

Increased inventory accuracy to 99.8% through real-time synchronization

Achieved 100% compliance with regional tax and import regulations

Expanded system to handle operations across 5 countries with 24 restaurant locations

AIVEX transformed our procurement operations with Restofe. Their AI-driven solution optimized purchasing and supplier management, reducing administrative workload by 30% and improving efficiency across our restaurant chains. It is now a critical part of our business operations, and is used across UAE, KSA, and Qatar.

Umar Ayaz Bheda

Head of IT @ Gourmet Gulf LLC